How A lot Does Doc Administration Software program Value? 2022 Pricing Information

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How A lot Does Doc Administration Software program Value? 2022 Pricing Information


Obtain This Pricing Information As a PDF  

Pricing is among the most vital elements in selecting any software program, particularly DMS (doc administration software program).

Some distributors present clear pricing data on their websites, whereas others choose to present a specialised quote, as firms’ necessities for software program are likely to fluctuate.

We’ve developed this pricing information to element pricing varieties, further prices an organization wants to think about and pricing examples from common DMS distributors.

How A lot Does Doc Administration Software program Value? 2022 Pricing Information

What Is DMS?

Doc administration software program (DMS) is an digital answer devoted to storing, monitoring and archiving recordsdata. It has a number of advantages for firms, together with diminished expense of storing paper, improved collaboration amongst customers, higher customer support and enhanced compliance with federal or regulatory mandates. Along with doc storage, different options of DMS methods are workflow administration, collaboration, imaging/seize, metadata and model management.

DMS Pricing Fashions

DMS distributors use two common pricing fashions: subscription internet hosting plans (cloud) or perpetual licensing (on-premise). Right here’s a glance at every.

Subscription plans – When the seller hosts the software program on its servers (also called Software program-as-a-Service), the corporate usually pays a month-to-month or annual subscription payment. That is helpful for firms that don’t need to host and keep their knowledge. The usual pricing construction is per person, per thirty days, and is often based mostly on the variety of workers who entry the software program. Most doc administration software program distributors supply scalable subscription plans which can be based mostly on the variety of customers and the varieties of options which can be included in every plan.

Perpetual licensing – With perpetual licensing, the corporate hosts the information by itself servers, so it solely must pay for the software program upfront. It might pay a recurring price, usually yearly, for upkeep or help. Perpetual licensing is a gorgeous possibility for companies which can be involved with knowledge safety or have complicated wants (e.g., giant organizations).

Open Supply Software program

Some distributors supply open supply software program, the place the corporate downloads the seller’s supply code after which installs/modifies that code into their methods. Two notable distributors within the DMS market that present open supply options are LogicalDOC and OpenKM. Open supply options could be a problem in some circumstances, for the reason that firm bears the price of internet hosting the software program and there are restricted buyer help choices.

Further Prices To Contemplate

Many providers are included within the unique subscription or licensing value. Nevertheless, some distributors could present different providers at further prices, so firms might want to take that into consideration.

Implementation – Costs of implementation providers fluctuate by vendor and may embody entry to a devoted implementation specialist, set up, software program customization, knowledge migration and integration to different software program (e.g., mission administration options or accounting methods).

Coaching – Some distributors could embody fundamental coaching providers without spending a dime, whereas others supply them at an extra price, particularly if the coaching is completed on the shopper’s web site.

Assist – Primary help (e.g., information base, e-mail help) is often included within the value. Nevertheless, some distributors supply non-obligatory superior help, similar to entry to a devoted customer support supervisor.

DMS Vendor Pricing

We’ve in contrast pricing for some common DMS options. There are various distributors available in the market that don’t publicly present pricing particulars, so that you’ll must contact them straight for a quote.

Field – Field has 5 pricing tiers for companies (billed yearly). The Starter tier accommodates three to 10 customers and prices $5 per person, per thirty days. It has a 100 GB file storage capability, 2 GB file sharing capability and cellular gadget administration integration. The Enterprise tier prices $15 per person, per thirty days (requires a three-user minimal), and affords limitless storage, as much as 5 GB file sharing capability, the power to handle bulk customers and the power to save lots of as much as 50 variations of a file.

The Enterprise Plus tier is priced at $25 per person, per thirty days, and contains as much as 15 GB file sharing capability, limitless exterior collaborators, full content material visibility, full person exercise monitoring, and metadata and customized templates. The Enterprise tier prices $35 per person, per thirty days and has as much as 50 GB file sharing capability and extra security measures, similar to password enforcement, restriction of offline entry and multifactor authentication.

Lastly, the Enterprise Plus tier is a brand new plan that features all the options of the opposite plans, plus as much as 150 GB file sharing capability, limitless model historical past, enhanced help providers and entry to the Field Platform, Field Defend and Field Governance options. Please contact Field straight for a quote.

Contentverse – This software program is out there in two pricing packages: Skilled and Enterprise. Skilled prices $15 per person, per thirty days, and contains cellular performance, superior search and staff collaboration. Enterprise is priced at $33 per person, per thirty days and boasts further options, similar to annotations and redactions, model management, integration to Microsoft Workplace and superior safety setup. The seller affords perpetual licenses. Please contact them for a quote.

Doc Locator – ColumbiaSoft affords two annual subscription pricing plans for Doc Locator: Onsite ($260 per person, per 12 months or $22 per person, per thirty days) and Hosted ($633 per person, per 12 months or $53 per person, per thirty days).

The instance pricing displays 15 or extra customers. ColumbiaSoft additionally offers 4 licensing choices: named person (single person), devoted desktop, concurrent desktop and concurrent net. Pricing for the choices is out there by quote.

ColumbiaSoft offers non-obligatory cloud internet hosting providers for $375 per thirty days. There are further charges for implementation and coaching providers. Please contact ColumbiaSoft straight for these costs.

Dropbox Enterprise – Dropbox Enterprise consists of six plans. The Skilled plan prices $19.99 per thirty days for a single person ($16.58 per thirty days for single person if billed yearly) and contains 3 TB of storage and lots of fundamental Dropbox options. There’s a separate plan, Skilled + eSign, that features eSignature performance for $31.99 per thirty days ($24.99 per thirty days if billed yearly).

The Commonplace plan prices $15 per person, per thirty days ($12.50 per person, per thirty days if billed yearly) and contains 5 TB of storage. There’s a separate plan, Commonplace + DocSend, that prices $83 per person, per thirty days ($50 per person, per thirty days if billed yearly) that features DocSend’s options (e.g., real-time doc analytics, a number of paperwork with a single hyperlink, e-mail verification). The Superior plan is priced at $25 per person, per thirty days ($20 per person, per thirty days if billed yearly) and has limitless storage. The Enterprise plan requires a quote. For particular options listed beneath every plan, head over to our Dropbox Enterprise pricing put up.

eFileCabinet – This software program has three subscription plans which can be billed yearly. The Benefit plan is priced at $55 per person, per thirty days, and contains 1 TB of storage, compliance instruments, integration to Microsoft Workplace and file check-in/check-out. A minimal of three customers is required for this plan.

The Marketing strategy prices $99 per person, per thirty days, and has further options, similar to 5 TB of storage, enterprise course of automation, workflow approvals and automated file naming. The Limitless plan prices $199 per person, per thirty days and affords limitless storage, customized annotation, integration with Salesforce, premium help and different superior options. Corporations can even buy concurrent licenses and momentary licenses.

Evernote Groups – Evernote Groups begins at $14.99 per person, per thirty days and requires a minimal of two customers. It contains limitless collaboration areas and different Evernote options.

FileCenter – Corporations can select from three plans: Commonplace ($99.95), Professional ($199.95) and Professional Plus ($299.95). The Commonplace version contains fundamental doc administration options, whereas the Professional version provides on e-mail file sending, single-click conversions to PDFs and tech help. The Professional Plus offers extra further options, similar to automated web page cleanups and barcode help.

The pricing above displays a single license. For multilicense alternatives, please contact the seller for a value quote. The value contains the primary 12 months of upkeep, however annual upkeep renewals price $19.95 (Commonplace), $49.95 (Professional) and $69.95 (Professional Plus).

Fluix – There are three pricing tiers for Fluix. The Starter tier prices $20 per person, per thirty days, and contains 5 GB of storage, the power to learn and annotate types by way of the cellular app, a information base and e-mail help. The Core plan is $30 per person, per thirty days and has 10 GB of space for storing, the power to extract knowledge from as much as 100,000 paperwork, customized knowledge retention coverage and entry to a devoted Buyer Success Supervisor. The Superior tier affords all of the options of the Core tier plus an energetic listing, third-party integration and the power to revive deleted recordsdata. Pricing for the Superior tier is out there by quote. Notice that the Starter and Core tiers requires a minimal of 10 customers.

GoCanvas – GoCanvas offers a free plan for particular person customers that covers limitless knowledge storage, limitless apps, PDF designer and entry to the assistance middle and neighborhood boards. As well as, there are three paid plans which can be billed yearly. The Marketing strategy accommodates limitless customers. Its options embody GoCanvas PDF branding removing, e-mail/telephone/chat help and a dispatch function that distant workers can use to trace their assignments. The Skilled plan additionally boasts dispatch scheduling, superior password administration and single sign-on performance. The Enterprise plan targets firms with greater than 50 workers.

GoCanvas not publishes its pricing, so please contact the seller for a quote.

Google Drive – Google Drive is free for particular person use. Nevertheless, enterprise can select from Google Workspace’s 4 pricing plans that embody Google Drive and different Google instruments. The Enterprise Starter plan prices $6 per person, per thirty days for as much as 30 GB of storage, video conferencing, and telephone, e-mail and on-line help. The Enterprise Commonplace plan is priced at $12 per person, per thirty days for as much as 2 TB of storage, video recording and as much as 150 members in video conferences. The Enterprise Plus plan prices $18 per person, per thirty days for as much as 5 TB of storage, attendance monitoring and as much as 250 members in video conferences, eDiscovery, knowledge retention and superior endpoint administration. The Enterprise plan’s pricing is out there by quote solely, and contains further options, similar to enhanced help, limitless storage, noise cancellation and in-domain dwell streaming inside conferences and enterprise endpoint administration.

PaperPort – Kofax affords two PaperPort desktop software program merchandise with core doc administration options like PDF encryption, shared community folders and a Microsoft SharePoint connector. PaperPort 14.7 Skilled is geared towards small companies and prices $209 per unit. PaperPort 14.7 Enterprise helps bigger departments and organizations, however its pricing isn’t out there publicly. Please contract Kofax for a quote.

pCloud – This software program has two pricing tiers: Premium and Premium Plus. The Premium tier prices $49.99 a 12 months and contains all of pCloud’s options, similar to 500 GB of storage. The Premium Plus tier is priced at $99.99 a 12 months and contains 2 TB of storage. pCloud affords a lifetime subscription the place customers will pay a one-time payment of $175 for Premium and $350 for Premium Plus and use the account for a lifetime.

Pricing for pCloud Enterprise begins at $9.99 per person, per thirty days (month-to-month) or $7.99 per person, per thirty days (yearly). Please contact their gross sales staff to be taught extra.

PinPoint – Pricing for PinPoint begins at $17 per person, per thirty days and relies on the variety of customers. Assist, coaching, product updates and a devoted Account Supervisor are included within the value. Contact LSSP straight for a personalized quote.

Zoho WorkDrive – Zoho Docs has a 15-day free trial, and there are three plans. The Starter plan prices $2.50 per person, per thirty days, has a 1 GB file add restrict and storage begins at 1 TB per staff for as much as 10 customers. It contains many options, similar to staff folders, granular entry controls, the Zoho Workplace Suite, cellular entry, desktop sync, common content material search, an admin dashboard and comply with updates.

The Workforce plan prices $4.50 per person, per thirty days, has a 5 GB file add restrict and storage begins at 3 TB per staff for as much as 10 customers. It contains all the options of the Starter plan, plus limitless file versioning, a file exercise timeline and teams.

The Marketing strategy prices $9 per person, per thirty days, has a 50 GB file add restrict and storage begins at 5 TB per staff for as much as 10 customers. It contains all the options of the Workforce plan, plus customized branding, staff folder exercise timeline, superior admin controls, customized knowledge retention, full content material visibility, area verification, two-factor authentication and IP restriction.

Backside Line

Nearly all of the distributors that we’ve listed deploy the per-user/per-month pricing technique with totally different tiers that provide particular options. For firms, the secret is to determine what number of customers will entry the software program, what options are mandatory versus good to have and the way the software program shall be carried out (cloud versus on-premise). It’s additionally vital to think about any further charges for implementation, coaching or help.

Should you’re on the lookout for extra data on doc administration software program or need to evaluate totally different distributors, we’ve reviewed greater than 25 options.

Obtain This Pricing Information As a PDF  



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